The music industry is changing. Technology has taken the old ways of sharing and distributing music and given them a good shake, and this means that live performances, gigs and music festivals are more important than ever. It’s becoming increasingly difficult to make money from recordings, and that means that bands are relying on touring to help them make a living. Do your bit for your favourite local or international musicians by holding your own music festival, allowing fans to connect with music and to give something back to the people who made it for them.
Plan ahead: A music festival isn’t something that can be thrown together in a weekend, you need to give yourself – and the bands – plenty of time to prepare. Ensure you start planning at least four months in advance, this is the best way to make sure you’re able to make your festival the best it can be.
Choosing your date: Choosing a suitable date is crucial and the most important thing to ensure is that you won’t be clashing with any other major events or local festivals. You should also think about school and university terms, and try to avoid clashing with exams or holiday periods when lots of people will be travelling.
Creating your team: It’s very unlikely you’ll be able to organise a music festival on your own, so you’ll want to select a team to help you. Whether you have to rope in friends or you’re able to tempt volunteers from related professions, you’ll want to make sure you have a few more people on board, and that they all know exactly what tasks and roles are expected from them.
Securing bands: To persuade the kind of bands you’re hoping to play, you’re likely to have to demonstrate to them how much planning and preparation you are putting into the event. Be prepared to tell them all of your plans, how you are expecting to advertise and a realistic idea of the number of people you expect to attend.
Permits: Depending where you decide to hold your event, you might need to get a permit for sound, or also for having a certain number of people in one place.
Insurance: You will need to take out insurance to cover any damages or unexpected problems. You also need to make contingency plans for bad news, for example, what you’ll do if a travel disaster means your headliner won’t make it in time.
Conveniences: It’s also essential to think carefully about the comfort of your gig-goers. They will need food, toilets and possibly parking, so you will need to make provisions for all if possible – or point out potential alternatives.
Power supply: If you’re organising your festival outside or in a venue not used to having such a big demand on its power sources you may also need to consider generator hire to provide your bands with the electricity they need to rock out.